Tobu.ai Docs - User contributions [en-gb]

Saving-and-reusing-resume-search-filters

2025-08-30T10:11:12Z

Hellobharadwaj: Created page with " = Saving and Reusing Resume Search Filters = Tobu allows you to save frequently used resume search filters so you don’t have to recreate complex queries each time. This feature is ideal for recruiters who repeatedly search for similar roles or candidate profiles. == How to Save a Search Filter == 1. Perform a resume search using either the Simple or Advanced Search fields. 2. Once results appear, click the **Save Sea..."

= Saving and Reusing Resume Search Filters =

Tobu allows you to save frequently used resume search filters so you don’t have to recreate complex queries each time. This feature is ideal for recruiters who repeatedly search for similar roles or candidate profiles.

== How to Save a Search Filter ==
1. Perform a resume search using either the Simple or Advanced Search fields.
2. Once results appear, click the **Save Search** button at the top right of the filter panel.
3. Enter a name for your saved filter (e.g., "Mid-Level Java Devs - Bangalore").
4. Click **Save** to store the filter in your account.

== Where to Find Saved Searches ==
- Saved filters are listed in the **Saved Searches** dropdown at the top of the Resume Search page.
- Click on any saved search to instantly re-apply the same filters and view fresh results.
- You can access your saved searches from any device after login.

== Use Cases ==
- Quickly pull up predefined filters for high-demand roles (e.g., Sales, Backend Developers).
- Keep separate saved filters for different cities or skill combinations.
- Easily share a saved search with teammates (coming soon).

== Notes ==
- Saved filters only store search criteria, not the actual resumes.
- The results will always reflect the most updated resume database.
- You can rename or delete saved searches from the dropdown menu.

Searching-resumes-by-skills-location-and-experience

2025-08-30T10:10:28Z

Hellobharadwaj: Created page with " = Searching Resumes by Skills, Location, and Experience = Tobu offers two ways to search for candidates by their skills, location, and years of experience — Simple Search and Advanced Search. This article explains how both work. == Using Simple Search == - Accessible directly on the Resume Search page. - Fields include Job Title, Skills, Location, and Years of Experience. === Skills === - Enter one or mor..."

= Searching Resumes by Skills, Location, and Experience =

Tobu offers two ways to search for candidates by their skills, location, and years of experience — Simple Search and Advanced Search. This article explains how both work.

== Using Simple Search ==
- Accessible directly on the Resume Search page.
- Fields include Job Title, Skills, Location, and Years of Experience.

=== Skills ===
- Enter one or more skills in the Skills field (e.g., "Java", "Spring").
- This works as an OR filter — resumes matching **any** of the skills will be shown.
- Matched keywords will be highlighted in the results.

=== Location ===
- Enter a city, state, or country.
- Tobu returns candidates **currently located** in that area.
- Great for quick geo-based filtering.

=== Experience ===
- Enter a range (e.g., 3 to 5 years).
- Filters candidates based on total work experience extracted from the resume.

== Using Advanced Search ==
Use this when you need stricter control or specific combinations of filters.

=== AND Filter ===
- All entered skills must be present in the resume.
- Useful for must-have requirements.

=== NOT Filter ===
- Exclude candidates mentioning specific keywords (e.g., "Intern", "Fresher").

=== Location Radius ===
- Enter a base city and define a radius (e.g., 100 miles).
- Tobu filters candidates within that radius using geolocation.

== Example Search Use Case ==
- Job Title: "Backend Developer"
- Skills: AND "Java", "Spring Boot"
- Location: "San Jose", 50 miles radius
- Experience: 4–7 years
This setup returns mid-level backend developers with Java & Spring Boot experience near San Jose.

Advanced-filters-in-resume-search

2025-08-30T10:08:41Z

Hellobharadwaj: Created page with " = Advanced Filters in Resume Search = Tobu’s Advanced Search feature allows recruiters to perform highly specific searches using a combination of inclusive, exclusive, and mandatory filters. This article outlines how to use these filters effectively. == Accessing Advanced Search == - Navigate to the Resume Search page. - Click on **Advanced Search** to expand detailed filter options. == Available Advanced Filters == === 1..."

= Advanced Filters in Resume Search =

Tobu’s Advanced Search feature allows recruiters to perform highly specific searches using a combination of inclusive, exclusive, and mandatory filters. This article outlines how to use these filters effectively.

== Accessing Advanced Search ==
- Navigate to the Resume Search page.
- Click on **Advanced Search** to expand detailed filter options.

== Available Advanced Filters ==

=== 1. AND Keywords ===
- Candidates must have **all** keywords entered in this field.
- Best for "must-have" skills.
- Example: Searching for "Java" AND "Microservices" will only return resumes that mention both.

=== 2. OR Keywords ===
- Candidates may have **any one or more** of the listed keywords.
- Useful for finding a wide variety of relevant candidates.
- Example: "Spring" OR "Hibernate" will fetch resumes with either term.

=== 3. NOT Keywords ===
- Excludes candidates who mention certain keywords.
- Helps filter out irrelevant resumes.
- Example: NOT "Intern" will remove candidates with internship roles.

=== 4. Location (with Radius Filter) ===
- Specify a location (e.g., "San Francisco") and a radius (e.g., 100 miles).
- Tobu will filter resumes based on geographic proximity.
- This is more accurate than Simple Search's location filter.

=== 5. Years of Experience (Range) ===
- Define both minimum and maximum years.
- Filters based on total experience, not just current role.

=== 6. Email Source ===
- Filter by resume origin: Email or Desktop.
- Useful when segmenting candidates by source.

== Combining Filters ==
- You can use multiple filters simultaneously (e.g., AND + NOT + Location).
- Tobu will prioritize candidates meeting more criteria and rank them higher in results.

== Export and Follow-Up ==
- After filtering, you can:
- Export selected resumes in Excel format.
- Send bulk emails or set auto-responses.

How-to-use-basic-resume-search-in-tobu

2025-08-30T10:07:59Z

Hellobharadwaj: Created page with " = How to Use Basic Resume Search in Tobu = Tobu’s Basic Resume Search interface is designed for quick access to candidates using common filters. This article explains the default search fields and how to use them effectively. == Default Search Fields == The basic search interface contains six pre-set fields at the top: === 1. Job Title === - Located at the top-left of the screen. - Type a role (e.g., "Java Developer"..."

= How to Use Basic Resume Search in Tobu =

Tobu’s Basic Resume Search interface is designed for quick access to candidates using common filters. This article explains the default search fields and how to use them effectively.

== Default Search Fields ==

The basic search interface contains six pre-set fields at the top:

=== 1. Job Title ===
- Located at the top-left of the screen.
- Type a role (e.g., "Java Developer").
- Tobu auto-suggests titles and includes synonyms from your database.
- Example: Searching "Java Developer" will return candidates with similar titles like "Software Engineer (Java)" or "Java J2EE Developer."

=== 2. Location ===
- Enter a city, state, or country.
- Tobu identifies candidates **currently located** in the specified location.
- Example: Typing "New York" will show only candidates based in New York.

=== 3. Keywords ===
- Works as an OR filter by default.
- Enter one or more keywords (e.g., "Java", "Spring").
- Resumes containing **any** of the keywords will appear.
- Matched terms are highlighted in the search results.

=== 4. Candidate Name ===
- Directly search by candidate's name for quick lookup.

=== 5. Boolean Search ===
- Use expressions like `"Java AND Spring"` or `"Python OR Django"`.
- Quotation marks enforce exact phrase matches.

=== 6. Years of Experience ===
- Enter a minimum and maximum value (e.g., 3 to 7).
- Filters resumes based on total work experience.

== Result Ranking ==
- Tobu ranks resumes by relevance based on keyword occurrence and resume structure.
- Closer matches to your criteria appear at the top.

== Export Options ==
- Once results are displayed, you can export:
- Up to 25 resumes instantly.
- Or, initiate a bulk export (covered in a separate article).

Creating-and-managing-users-for-resume-extraction

2025-08-30T10:06:40Z

Hellobharadwaj: Created page with " = Creating and Managing Users for Resume Extraction = == For Existing Companies Adding New Users == - Go to the **Manage Users** page or use the **Invite Users** option from the sidebar. - Enter the email address of each team member and send them an invitation. - Each invited user receives an email link to: - Accept the invitation - Set up their password - Log into Tobu === Linking Email Accounts === - O..."

= Creating and Managing Users for Resume Extraction =

== For Existing Companies Adding New Users ==
- Go to the **Manage Users** page or use the **Invite Users** option from the sidebar.
- Enter the email address of each team member and send them an invitation.
- Each invited user receives an email link to:
- Accept the invitation
- Set up their password
- Log into Tobu

=== Linking Email Accounts ===
- Once the user accepts the invite, a pop-up will prompt them to link their Gmail or Outlook account.
- If skipped, they can go to **Settings → Configure Email Account** to complete the setup.
- For custom email providers (e.g., business domains, Zoho, Yahoo):
- Enter IMAP/POP settings manually.
- These accounts are also supported, just not linked via direct OAuth like Gmail/Outlook.

== Troubleshooting Tips ==
- **Individual Account Linking**: Each user must link their email account individually. If you're onboarding 10+ users, contact support@tobu.ai for a bulk linking workflow that your IT team can handle.
- **Same Device Invitation Issue**: If you're inviting and accepting a user on the same computer, use an incognito window or sign out before accepting the invite. This avoids login conflicts.

== For New Companies (Gmail/Outlook Users) ==
- Go to https://tobu.ai and click on **Sign up with Gmail** or **Sign up with Outlook**.
- This will create a new company account and begin email sync.

== For New Companies (Other Email Providers) ==
- If you're using a custom or non-Google/Microsoft email, request a sign-up link via the demo form on the website.
- We will send an invite to set up your company and connect your mail server securely.

== What Happens After Setup ==
- Once emails are linked, Tobu will begin extracting resumes from inbox history.
- All resumes will be added to your company’s private searchable resume database.

Bulk-downloading-search-results

2025-08-30T10:04:37Z

Hellobharadwaj:

= Bulk Downloading Search Results in Tobu =

This article explains how to download multiple resume search results in Tobu, specifically focusing on the bulk export feature that allows you to extract large datasets in Excel format.

== Overview ==
Tobu allows you to run detailed candidate searches using job titles, skills, locations, and experience levels. Once your search results are generated, you can export the data for offline use or for uploading into your ATS or internal recruitment systems.

There are three ways to export data in Tobu:
- Exporting an individual resume
- Exporting bulk search results (covered in this article)
- Exporting your entire resume database

== 1. Ensure Permissions ==
Before using the bulk download feature:
- Ensure you have appropriate permissions to export resumes.
- Admins can export by default. Regular users may need access rights granted by their company admin under User Management.

== 2. Perform Your Search ==
- Use either the Simple or Advanced Resume Search options to filter candidates.
- You can search by:
- Job Title (e.g., Java Developer)
- Skills (e.g., Spring, Microservices)
- Location (e.g., New York)
- Years of Experience (e.g., 4–7 years)

Once your filters are applied, Tobu will display a ranked list of matching candidates.

== 3. Export Options ==
When you're ready to export:
- Click the **Export** button available above the search results panel.
- You’ll be presented with two options:
- **Export this page**: Downloads the 25 resumes currently visible in the interface.
- **Bulk Export**: Allows you to specify the number of resumes (up to 1,000) to be downloaded in a single extract.

For example:
- If you found 643 matching resumes, you can enter 643 and Tobu will prepare a bulk extract of all those candidates.
- If you want to limit the export to the top 150 matches based on relevance, just enter "150."

== 4. Downloading Your Extract ==
- For small exports (up to 25), the Excel file downloads instantly.
- For larger requests (more than 25 resumes):
- Tobu queues the extract in the background.
- You’ll receive a notification once the extract is ready.
- Navigate to the **Extracts** tab on the left menu.
- Download your file directly from there.

== 5. Format of the Extract ==
- The file is provided in Excel format.
- Each row contains parsed data for a single candidate, including:
- Name, Email, Phone
- Job Title
- Skills
- Location
- Years of Experience
- Source (Email/Desktop)
- Link to Resume (optional)

== Notes ==
- Tobu supports up to 1,000 records per extract.
- There's no auto-upgrade. If you hit your resume limit, you'll be prompted before syncing more resumes or making another extract.
- Data privacy is maintained; your extracts are private to your account.

Bulk-downloading-search-results

2025-08-30T10:03:25Z

Hellobharadwaj: Created page with "  = Bulk Downloading Search Results in Tobu = When you want to export search results in bulk from Tobu, there are three main ways to get your data into Excel format. This article focuses on the second method: bulk exporting search results. == 1. Ensure Permissions == - Make sure you have the necessary permissions. - Administrators have access by default; regular users might need approval from the company admin. == 2. Perform Yo..."

= Bulk Downloading Search Results in Tobu =

When you want to export search results in bulk from Tobu, there are three main ways to get your data into Excel format. This article focuses on the second method: bulk exporting search results.

== 1. Ensure Permissions ==
- Make sure you have the necessary permissions.
- Administrators have access by default; regular users might need approval from the company admin.

== 2. Perform Your Search ==
- Run a search, e.g., project managers in New York with 5–7 years of experience.
- Once your search results are displayed, you’re ready to export.

== 3. Export Options ==
- Click the export button.
- Choose to export either:
- Up to 25 resumes instantly, or
- Bulk export up to 1,000 resumes.
- For the bulk option, specify the number to export.

== 4. Retrieving the File ==
- Large exports may take a few minutes to process.
- You'll receive a notification when it's ready.
- Download your Excel file from the "Extracts" tab in Tobu.

Automatic-Resume-Backups-Frequency-and-Coverage

2025-08-30T09:55:26Z

Hellobharadwaj: /* Example Scenarios */

= Automatic Resume Backups: Frequency and Coverage =

== Overview ==
Tobu ensures your resume data is never lost by continuously backing up resumes from email, desktop, and cloud storage. Once connected, Tobu keeps monitoring these sources for new resumes and adds them to your private database.

== Backup Frequency ==
Tobu’s backup schedules vary by source:

* '''Emails:'''
** Initial Sync — All historical resumes (can be thousands) are extracted when you first connect your inbox.
** Ongoing Sync — New resumes are detected and extracted every few minutes.
** Example: If a candidate applies at 10:00 AM, their resume will usually appear in your Tobu database by 10:05 AM.

* '''Desktop:'''
** Resumes are scanned from folders you specify in the Tobu Desktop Agent.
** Sync happens on-demand — whenever you launch the agent and click "Upload."
** Example: If you copy 200 resumes into your “Resumes” folder and run the agent, Tobu will detect and upload them instantly.

* '''Cloud Drives (Google Drive, OneDrive, etc.):'''
** Tobu checks linked folders periodically.
** Sync intervals range from every few minutes to a few hours depending on server load.
** Example: If you save a new resume into a shared Google Drive folder, it will be pulled into Tobu during the next sync cycle.

== Coverage ==
* '''Unlimited History (Paid Plans):''' Tobu extracts your complete email inbox history (all old resumes).
* '''Free Plan Limits:''' Up to 500 resumes, with 25 extracted daily.
* '''Desktop + Cloud Integration:''' Supports bulk uploads and continuous monitoring of specified folders.

== Data Safety ==
* Tobu is GDPR-compliant and audited annually for Gmail security standards.
* Your data is encrypted and accessible only to authorized users in your workspace.
* No data is shared with any third parties.

== Example Scenarios ==
* Recruiter A links Outlook → Tobu extracts 30,000 historical resumes overnight → future resumes are synced every few minutes.
* Recruiter B adds resumes to a "Google Drive" folder → Tobu picks up new uploads from other team members automatically.
* Team C runs the desktop agent every Friday to upload new walk-in resumes collected during the week.

== Related Articles ==
* [[How-Tobu-Stores-Your-Resume-Data]]
* [[Email-sync-frequency-and-intervals-in-tobu]]

[[Category:Resume-Storage-and-Backup]]

Automatic-Resume-Backups-Frequency-and-Coverage

2025-08-30T09:53:48Z

Hellobharadwaj: Created page with "= Automatic Resume Backups: Frequency and Coverage = == Overview == Tobu ensures your resume data is never lost by continuously backing up resumes from email, desktop, and cloud storage. Once connected, Tobu keeps monitoring these sources for new resumes and adds them to your private database. == Backup Frequency == Tobu’s backup schedules vary by source: * '''Emails:''' ** Initial Sync — All historical resumes (can be thousands) are extracted when you first conn..."

= Automatic Resume Backups: Frequency and Coverage =

== Overview ==
Tobu ensures your resume data is never lost by continuously backing up resumes from email, desktop, and cloud storage. Once connected, Tobu keeps monitoring these sources for new resumes and adds them to your private database.

== Backup Frequency ==
Tobu’s backup schedules vary by source:

* '''Emails:'''
** Initial Sync — All historical resumes (can be thousands) are extracted when you first connect your inbox.
** Ongoing Sync — New resumes are detected and extracted every few minutes.
** Example: If a candidate applies at 10:00 AM, their resume will usually appear in your Tobu database by 10:05 AM.

* '''Desktop:'''
** Resumes are scanned from folders you specify in the Tobu Desktop Agent.
** Sync happens on-demand — whenever you launch the agent and click "Upload."
** Example: If you copy 200 resumes into your “Resumes” folder and run the agent, Tobu will detect and upload them instantly.

* '''Cloud Drives (Google Drive, OneDrive, etc.):'''
** Tobu checks linked folders periodically.
** Sync intervals range from every few minutes to a few hours depending on server load.
** Example: If you save a new resume into a shared Google Drive folder, it will be pulled into Tobu during the next sync cycle.

== Coverage ==
* '''Unlimited History (Paid Plans):''' Tobu extracts your complete email inbox history (all old resumes).
* '''Free Plan Limits:''' Up to 500 resumes, with 25 extracted daily.
* '''Desktop + Cloud Integration:''' Supports bulk uploads and continuous monitoring of specified folders.

== Data Safety ==
* Tobu is GDPR-compliant and audited annually for Gmail security standards.
* Your data is encrypted and accessible only to authorized users in your workspace.
* No data is shared with any third parties.

== Example Scenarios ==
* Recruiter A links Outlook → Tobu extracts 30,000 historical resumes overnight → future resumes are synced every few minutes.
* Recruiter B monitors a "Dropbox Resumes" folder → Tobu picks up new uploads from other team members automatically.
* Team C runs the desktop agent every Friday to upload new walk-in resumes collected during the week.

== Related Articles ==
* [[How-Tobu-Stores-Your-Resume-Data]]
* [[Email-sync-frequency-and-intervals-in-tobu]]

[[Category:Resume-Storage-and-Backup]]

How-Tobu-Stores-Your-Resume-Data

2025-08-30T09:53:17Z

Hellobharadwaj: Created page with "= How Tobu Stores Your Resume Data = == Overview == Tobu acts as a private resume vault for your company. Once you link your email and desktop, Tobu automatically identifies resumes, extracts them, and builds a secure searchable database. This ensures that no resume ever gets lost in old emails, cluttered folders, or across multiple user accounts. == What Data is Stored == Tobu stores resumes in two main formats: * '''Raw Resume Files''' — The original file (PDF, D..."

= How Tobu Stores Your Resume Data =

== Overview ==
Tobu acts as a private resume vault for your company. Once you link your email and desktop, Tobu automatically identifies resumes, extracts them, and builds a secure searchable database.
This ensures that no resume ever gets lost in old emails, cluttered folders, or across multiple user accounts.

== What Data is Stored ==
Tobu stores resumes in two main formats:
* '''Raw Resume Files''' — The original file (PDF, DOC, DOCX, RTF, TXT) uploaded or received via email.
* '''Parsed Resume Data''' — Extracted structured data such as:
** Candidate name
** Email and phone
** Skills, experience, and job history
** Education details
** Location

For example, if a candidate sends in a PDF resume via Gmail, Tobu stores the PDF and also parses out the candidate’s skills and years of experience, which you can later filter in searches.

== Storage Examples ==
* Recruiter A links Gmail → Tobu extracts 20,000 old resumes + stores all incoming resumes.
* Recruiter B uploads resumes from a shared folder on desktop → 5,000 resumes added into the same private database.
* The team can now search across both sets without duplication.

== Access and Control ==
* '''Centralized Database:''' All data belongs to your company, not individual inboxes.
* '''User Permissions:''' Admins can grant “Search only,” “Download,” or “Export” rights to team members.
* '''Export Options:''' Resumes can be exported anytime as:
** A zip file of original resumes
** An Excel sheet with structured candidate data

== Privacy and Ownership ==
* Your data is yours alone; Tobu does not share it with anyone.
* When you discontinue your subscription:
** You get back all resume data in both zip + Excel format (minimum 6 months subscription for Excel).
** All data is permanently deleted from Tobu servers afterward.

== Related Articles ==
* [[How-Resume-Parsing-Works-in-Tobu]]
* [[Resume-export-and-downloads]]

[[Category:Resume-Storage-and-Backup]]

Extracts-in-Tobu

2025-08-12T11:51:33Z

Hellobharadwaj: /* 3. Full Database or Custom Extracts */

= Extracts in Tobu =

This article explains the "Extracts" section in Tobu, where you can find and download bulk exports of resumes and related data.

== What Is the Extracts Section? ==
* The Extracts section is located on the left-hand side menu in Tobu.
* It is used for accessing any bulk exports of resumes. Whenever you perform a large export—like pulling a group of resumes into an Excel sheet or downloading raw resume files—these downloads will appear in the Extracts tab.
[[File:Extracts_Tab.png|1000px|center|Screenshot: The Extracts tab on Tobu Menu]]

[[File:Extracts_Tab_Tobu.png|1000px|center|Screenshot: The Extracts tab showing all available downloads]]

== Types of Extracts ==

=== 1. Bulk Search Result Exports ===
* When you search for candidates and select up to 25 resumes, you can download them directly from your browser as an Excel sheet or zip file of resumes.
* If you select more than 25 resumes, the export will appear in the Extracts tab as a downloadable link.

=== 2. Daily Auto-Generated Extracts ===
* Tobu automatically creates a daily extract summarizing new resumes received or uploaded in the past 24 hours.
* These daily extracts are also found in the Extracts tab and can be downloaded as Excel sheets.

=== 3. Full Database or Custom Extracts ===
* Administrators can request a full database extract or a custom extract (e.g., all resumes from the past three years).
* This must be requested by contacting the Tobu team directly(support [at] tobu.ai). Once generated, these extracts will appear in the Extracts tab for download.

== Important Notes ==
* All extracts remain available in Tobu for two weeks. After that period, they are automatically deleted.
* Make sure to download any important extracts within this two-week window.

Extracts-in-Tobu

2025-08-12T11:50:53Z

Hellobharadwaj:

= Extracts in Tobu =

This article explains the "Extracts" section in Tobu, where you can find and download bulk exports of resumes and related data.

== What Is the Extracts Section? ==
* The Extracts section is located on the left-hand side menu in Tobu.
* It is used for accessing any bulk exports of resumes. Whenever you perform a large export—like pulling a group of resumes into an Excel sheet or downloading raw resume files—these downloads will appear in the Extracts tab.
[[File:Extracts_Tab.png|1000px|center|Screenshot: The Extracts tab on Tobu Menu]]

[[File:Extracts_Tab_Tobu.png|1000px|center|Screenshot: The Extracts tab showing all available downloads]]

== Types of Extracts ==

=== 1. Bulk Search Result Exports ===
* When you search for candidates and select up to 25 resumes, you can download them directly from your browser as an Excel sheet or zip file of resumes.
* If you select more than 25 resumes, the export will appear in the Extracts tab as a downloadable link.

=== 2. Daily Auto-Generated Extracts ===
* Tobu automatically creates a daily extract summarizing new resumes received or uploaded in the past 24 hours.
* These daily extracts are also found in the Extracts tab and can be downloaded as Excel sheets.

=== 3. Full Database or Custom Extracts ===
* Administrators can request a full database extract or a custom extract (e.g., all resumes from the past three years).
* This must be requested by contacting the Tobu team directly. Once generated, these extracts will appear in the Extracts tab for download.

== Important Notes ==
* All extracts remain available in Tobu for two weeks. After that period, they are automatically deleted.
* Make sure to download any important extracts within this two-week window.

File:Extracts Tab.png

2025-08-12T11:49:57Z

Hellobharadwaj:

Extracts-in-Tobu

2025-08-12T11:47:58Z

Hellobharadwaj:

= Extracts in Tobu =

This article explains the "Extracts" section in Tobu, where you can find and download bulk exports of resumes and related data.

== What Is the Extracts Section? ==
* The Extracts section is located on the left-hand side menu in Tobu.
* It is used for accessing any bulk exports of resumes. Whenever you perform a large export—like pulling a group of resumes into an Excel sheet or downloading raw resume files—these downloads will appear in the Extracts tab.

[[File:Extracts_Tab_Tobu.png|1000px|center|Screenshot: The Extracts tab showing all available downloads]]

== Types of Extracts ==

=== 1. Bulk Search Result Exports ===
* When you search for candidates and select up to 25 resumes, you can download them directly from your browser as an Excel sheet or zip file of resumes.
* If you select more than 25 resumes, the export will appear in the Extracts tab as a downloadable link.

=== 2. Daily Auto-Generated Extracts ===
* Tobu automatically creates a daily extract summarizing new resumes received or uploaded in the past 24 hours.
* These daily extracts are also found in the Extracts tab and can be downloaded as Excel sheets.

=== 3. Full Database or Custom Extracts ===
* Administrators can request a full database extract or a custom extract (e.g., all resumes from the past three years).
* This must be requested by contacting the Tobu team directly. Once generated, these extracts will appear in the Extracts tab for download.

== Important Notes ==
* All extracts remain available in Tobu for two weeks. After that period, they are automatically deleted.
* Make sure to download any important extracts within this two-week window.

Exporting-resumes-excel-and-raw-resumes

2025-08-12T11:46:29Z

Hellobharadwaj: /* 5. Summary */

= Exporting Extracted Resumes: Excel and Zip Downloads =

Tobu provides multiple options to export resumes from your private database. You can export both '''Excel (CSV) files''' with parsed candidate data and '''Zip files''' containing the original resume files (PDF/DOC). These exports are available directly from the search results or from the '''Extracts''' section.

== 1. Understanding the Database You’re Searching ==
When you perform a search in Tobu, you are searching '''your own private resume database''' — resumes extracted from your email and desktop, with duplicates removed.

Example:
Searching for ''Project Managers'' with ''3–7 years of work experience'' in the ''New York region'' will return the top matching results from your own database.

== 2. Exporting Resumes from Search Results ==

=== a. Exports for 25 or Fewer Resumes ===
If your search returns '''25 or fewer resumes''':

* '''Excel Export''':
** Click the '''Export''' button at the top of the search results page.
** The file will be downloaded instantly as a CSV file.

* '''Zip Download of Raw Resumes''':
** Click the '''Download''' button (next to the Export button).
** A Zip file containing the original PDF/DOC resumes will be generated and downloaded on the same page.

You can '''select all''' resumes or choose specific candidates before exporting.

[[File:Bulk_Export_Candidates_to_Excel_or_CSV.png|1000px|center|Screenshot: Selecting all candidates and exporting as Excel/CSV]]

[[File:Bulk_download_Raw_resumes.png|1000px|center|Screenshot: Selecting all candidates and downloading raw resumes as a Zip file]]

=== b. Exports for More Than 25 Resumes ===
If your search returns '''more than 25 resumes''':

# Click '''Select All'''.
# A prompt will appear at the top (e.g., "25 resumes selected. Do you want to select more candidates?").
# Enter the number of resumes to export (up to '''1,000''' for bulk exports).
# Click:
## '''Export Candidates to Excel''' (for CSV export), or
## '''Download Resumes''' (for Zip file export).

[[File:Select_more_than_25.png|1000px|center|Screenshot: Entering the specific number of candidates to export]]

For larger exports, files are not generated instantly. They will appear in the '''Extracts''' tab.

== 3. Using the Extracts Tab ==
The '''Extracts''' tab is located in the left-hand menu and contains:
* All exports with more than 25 resumes.
* Daily/weekly scheduled extracts (if enabled).
* Full database exports (for administrators).

'''Key details:'''
* You’ll receive an email notification when a large export is ready.
* Most large exports are generated within '''10 minutes'''.
* Each extract entry shows:
** Date/time generated
** Number of resumes
** '''Download''' button
* Extracts are stored temporarily for '''two weeks''', after which they are removed.

[[File:Extracts_Tab_Tobu.png|1000px|center|Screenshot: The Extracts tab showing all available downloads]]

== 4. Daily/Weekly Extracts ==
By default, Tobu can generate '''daily Excel extracts''' containing resumes received that day.
* Frequency can be set to '''daily''', '''weekly''', or turned '''off'''.
* These extracts appear in the '''Extracts''' tab.
* Administrators can also request '''full database exports''' from this section.

== 5. Summary ==
* '''Up to 25 resumes''' → Export instantly from search results.
* '''More than 25 resumes''' → Export appears in '''Extracts''' tab.
* '''Excel export''' = parsed candidate data (CSV format).
* '''Zip export''' = original PDF/DOC resumes.
* '''Retention''' = Extracts are kept for two weeks before being deleted.

For more technical details on Extracts, see the [[https://docs.tobu.ai/Extracts-in-Tobu Extracts in Tobu]] page.

Exporting-resumes-excel-and-raw-resumes

2025-08-12T11:46:00Z

Hellobharadwaj: /* 5. Summary */

Exporting-resumes-excel-and-raw-resumes

2025-08-12T11:44:29Z

Hellobharadwaj: /* 5. Summary */

Exporting-resumes-excel-and-raw-resumes

2025-08-12T11:41:33Z

Hellobharadwaj:

Exporting-resumes-excel-and-raw-resumes

2025-08-12T11:38:54Z

Hellobharadwaj:

= Exporting Extracted Resumes: Excel and Zip Downloads =

Tobu provides multiple options to export resumes from your private database. You can export both '''Excel (CSV) files''' with parsed candidate data and '''Zip files''' containing the original resume files (PDF/DOC). These exports are available directly from the search results or from the '''Extracts''' section.

== 1. Understanding the Database You’re Searching ==
When you perform a search in Tobu, you are searching '''your own private resume database''' — resumes extracted from your email and desktop, with duplicates removed.

Example:
Searching for ''Project Managers'' with ''3–7 years of work experience'' in the ''New York region'' will return the top matching results from your own database.

== 2. Exporting Resumes from Search Results ==

=== a. Exports for 25 or Fewer Resumes ===
If your search returns '''25 or fewer resumes''':

* '''Excel Export''':
** Click the '''Export''' button at the top of the search results page.
** The file will be downloaded instantly as a CSV file.

* '''Zip Download of Raw Resumes''':
** Click the '''Download''' button (next to the Export button).
** A Zip file containing the original PDF/DOC resumes will be generated and downloaded on the same page.

You can '''select all''' resumes or choose specific candidates before exporting.

<gallery>
File:Bulk_Export_Candidates_to_Excel_or_CSV.png|'''Screenshot:''' Selecting all candidates and exporting as Excel/CSV.
File:Bulk_download_Raw_resumes.png|'''Screenshot:''' Selecting all candidates and downloading raw resumes as a Zip file.
</gallery>

=== b. Exports for More Than 25 Resumes ===
If your search returns '''more than 25 resumes''':

# Click '''Select All'''.
# A prompt will appear at the top (e.g., "25 resumes selected. Do you want to select more candidates?").
# Enter the number of resumes to export (up to '''1,000''' for bulk exports).
# Click:
## '''Export Candidates to Excel''' (for CSV export), or
## '''Download Resumes''' (for Zip file export).

<gallery>
File:Select_more_than_25.png|'''Screenshot:''' Entering the specific number of candidates to export.
</gallery>

For larger exports, files are not generated instantly. They will appear in the '''Extracts''' tab.

== 3. Using the Extracts Tab ==
The '''Extracts''' tab is located in the left-hand menu and contains:
* All exports with more than 25 resumes.
* Daily/weekly scheduled extracts (if enabled).
* Full database exports (for administrators).

'''Key details:'''
* You’ll receive an email notification when a large export is ready.
* Most large exports are generated within '''10 minutes'''.
* Each extract entry shows:
** Date/time generated
** Number of resumes
** '''Download''' button
* Extracts are stored temporarily for '''two weeks''', after which they are removed.

<gallery>
File:Extracts_Tab_Tobu.png|'''Screenshot:''' The Extracts tab showing all available downloads.
</gallery>

== 4. Daily/Weekly Extracts ==
By default, Tobu can generate '''daily Excel extracts''' containing resumes received that day.
* Frequency can be set to '''daily''', '''weekly''', or turned '''off'''.
* These extracts appear in the '''Extracts''' tab.
* Administrators can also request '''full database exports''' from this section.

== 5. Summary ==
* '''Up to 25 resumes''' → Export instantly from search results.
* '''More than 25 resumes''' → Export appears in '''Extracts''' tab.
* '''Excel export''' = parsed candidate data (CSV format).
* '''Zip export''' = original PDF/DOC resumes.
* '''Retention''' = Extracts are kept for two weeks before being deleted.

For more technical details on Extracts, see the '''Extracts''' section in the Tobu Knowledge Base.

File:Extracts Tab Tobu.png

2025-08-12T11:38:00Z

Hellobharadwaj:

File:Bulk Export Candidates to Excel or CSV.png

2025-08-12T11:37:13Z

Hellobharadwaj:

File:Bulk download Raw resumes.png

2025-08-12T11:36:00Z

Hellobharadwaj:

File:Select more than 25.png

2025-08-12T11:33:33Z

Hellobharadwaj:

Exporting-resumes-excel-and-raw-resumes

2025-08-12T09:45:37Z

Hellobharadwaj: Created page with "= Exporting Extracted Resumes: Excel and Zip Downloads = Tobu provides multiple options to export resumes from your private database. You can export both '''Excel (CSV) files''' with parsed candidate data and '''Zip files''' containing the original resume files (PDF/DOC). These exports are available directly from the search results or from the '''Extracts''' section. == 1. Understanding the Database You’re Searching == When you perform a search in Tobu, you are searc..."

= Exporting Extracted Resumes: Excel and Zip Downloads =

Tobu provides multiple options to export resumes from your private database. You can export both '''Excel (CSV) files''' with parsed candidate data and '''Zip files''' containing the original resume files (PDF/DOC). These exports are available directly from the search results or from the '''Extracts''' section.

== 1. Understanding the Database You’re Searching ==
When you perform a search in Tobu, you are searching '''your own private resume database''' — resumes extracted from your email and desktop, with duplicates removed.

Example:
Searching for ''Project Managers'' with ''3–7 years of work experience'' in the ''New York region'' will return the top matching results from your own database.

== 2. Exporting Resumes from Search Results ==

=== a. Exports for 25 or Fewer Resumes ===
If your search returns '''25 or fewer resumes''':

* '''Excel Export''':
** Click the '''Export''' button at the top of the search results page.
** The file will be downloaded instantly as a CSV file.

* '''Zip Download of Raw Resumes''':
** Click the '''Download''' button (next to the Export button).
** A Zip file containing the original PDF/DOC resumes will be generated and downloaded on the same page.

You can '''select all''' resumes or choose specific candidates before exporting.

<gallery>
File:Select_All_and_Export.png|'''Screenshot 1:''' Selecting all candidates and using the Export or Download buttons.
</gallery>

=== b. Exports for More Than 25 Resumes ===
If your search returns '''more than 25 resumes''':

# Click '''Select All'''.
# A prompt will appear at the top (e.g., "25 resumes selected. Do you want to select more candidates?").
# Enter the number of resumes to export (up to '''1,000''' for bulk exports).
# Click:
## '''Export Candidates to Excel''' (for CSV export), or
## '''Download Resumes''' (for Zip file export).

<gallery>
File:Select_More_Than_25.png|'''Screenshot 2:''' Entering the specific number of candidates to export.
</gallery>

For larger exports, files are not generated instantly. They will appear in the '''Extracts''' tab.

== 3. Using the Extracts Tab ==
The '''Extracts''' tab is located in the left-hand menu and contains:
* All exports with more than 25 resumes.
* Daily/weekly scheduled extracts (if enabled).
* Full database exports (for administrators).

'''Key details:'''
* You’ll receive an email notification when a large export is ready.
* Most large exports are generated within '''10 minutes'''.
* Each extract entry shows:
** Date/time generated
** Number of resumes
** '''Download''' button
* Extracts are stored temporarily for '''two weeks''', after which they are removed.

<gallery>
File:Extracts_Tab_List.png|'''Screenshot 3:''' The Extracts tab showing all available downloads.
</gallery>

== 4. Daily/Weekly Extracts ==
By default, Tobu can generate '''daily Excel extracts''' containing resumes received that day.
* Frequency can be set to '''daily''', '''weekly''', or turned '''off'''.
* These extracts appear in the '''Extracts''' tab.
* Administrators can also request '''full database exports''' from this section.

== 5. Summary ==
* '''Up to 25 resumes''' → Export instantly from search results.
* '''More than 25 resumes''' → Export appears in '''Extracts''' tab.
* '''Excel export''' = parsed candidate data (CSV format).
* '''Zip export''' = original PDF/DOC resumes.
* '''Retention''' = Extracts are kept for two weeks before being deleted.

For more technical details on Extracts, see the '''Extracts''' section in the Tobu Knowledge Base.

How-Resume-Parsing-Works-in-Tobu

2025-08-11T21:33:23Z

Hellobharadwaj: Created page with "= How Resume Parsing Works in Tobu = Resume parsing is at the core of Tobu’s technology, designed to accurately convert resume documents into structured, searchable candidate profiles. == What Tobu’s Parser Does == Tobu's proprietary parsing engine processes resumes across a wide variety of formats: * DOC, DOCX, PDF, RTF, TXT, and HTML * PDF image resumes using OCR (Optical Character Recognition) Each resume is parsed into a standardized structure with key fields,..."

= How Resume Parsing Works in Tobu =

Resume parsing is at the core of Tobu’s technology, designed to accurately convert resume documents into structured, searchable candidate profiles.

== What Tobu’s Parser Does ==
Tobu's proprietary parsing engine processes resumes across a wide variety of formats:
* DOC, DOCX, PDF, RTF, TXT, and HTML
* PDF image resumes using OCR (Optical Character Recognition)

Each resume is parsed into a standardized structure with key fields, including:
* Full Name
* Email Address
* Phone Number
* Current Location
* Work Experience
* Education
* Skills

== Intelligent Parsing with Context ==
Tobu doesn't just extract data — it uses contextual understanding to improve accuracy.

=== Examples ===
* If a resume mentions multiple cities, Tobu determines the most probable '''current location''' based on the latest job or context.
* When calculating '''work experience''', Tobu identifies and measures professional roles only, ignoring educational periods or gaps. It can even adjust for old resumes to estimate up-to-date experience.

== Proprietary and Evolving Engine ==
* The Tobu parser is 100% proprietary — not based on any third-party parsing tools.
* It’s been in development since 2014 and continues to evolve with training from millions of resume samples.
* Parsing accuracy is optimized globally, working across geographies such as the US, UK, Canada, Australia, India, UAE, and others.

== Why It Matters ==
Accurate parsing allows recruiters to:
* Quickly search and filter candidates by structured fields
* Export clean data into Excel or ATS pipelines
* Avoid missing out on qualified candidates hidden in unstructured documents

Extracting-resumes-from-gmail-with-tobu

2025-08-11T21:31:41Z

Hellobharadwaj: Created page with "= Extracting Resumes from Gmail with Tobu = Tobu makes it easy to extract resumes from your Gmail inbox, transforming your email history into a powerful, searchable resume database. == Connecting Gmail to Tobu == Tobu integrates directly with Gmail accounts using secure Google authorization. === Steps to Link Your Gmail Account === # Log in to your Tobu account. # Go to '''Resume Sources''' and select '''Add Email Account'''. # Choose '''Gmail''' from the options. # S..."

= Extracting Resumes from Gmail with Tobu =

Tobu makes it easy to extract resumes from your Gmail inbox, transforming your email history into a powerful, searchable resume database.

== Connecting Gmail to Tobu ==
Tobu integrates directly with Gmail accounts using secure Google authorization.

=== Steps to Link Your Gmail Account ===
# Log in to your Tobu account.
# Go to '''Resume Sources''' and select '''Add Email Account'''.
# Choose '''Gmail''' from the options.
# Sign in with your Google credentials and grant read-only access to your inbox.

Once connected, Tobu starts scanning your Gmail inbox for resumes.

== Resume Extraction and Parsing ==
* Tobu scans your email history to extract all past resumes.
* New resumes arriving in your inbox will be detected automatically.
* Each resume is parsed into searchable fields like name, email, phone, work experience, education, and skills.

== Sync Timing ==
* Historical extraction can take between '''30 minutes to 10 hours''' depending on the size of your inbox and number of resumes.
* For active Gmail inboxes, new resumes typically appear in Tobu within '''2 to 10 minutes'''.
* On low-activity inboxes, syncing can occur every '''2 to 4 hours'''.

== Staying Synced ==
* Gmail accounts stay connected through your Google login.
* Occasionally, Google may log you out for security. If this happens, Tobu will alert you to re-authenticate your account.

== Managing Multiple Accounts ==
* You can link multiple Gmail accounts to the same Tobu workspace.
* Tobu automatically handles duplicate resumes across accounts.

Extracting-resumes-from-outlook-with-tobu

2025-08-11T21:29:58Z

Hellobharadwaj: Created page with "= Extracting Resumes from Outlook with Tobu = Tobu makes it simple to extract resumes from your Outlook 365 email account, turning your inbox into a searchable resume database. == Important Note on Outlook Versions == This guide specifically applies to users with '''Outlook 365 accounts''' (Office 365 Business or Personal). If you're using the standalone Outlook desktop app with a third-party email server, you’ll need a separate setup. === How to Identify Your Outlo..."

= Extracting Resumes from Outlook with Tobu =

Tobu makes it simple to extract resumes from your Outlook 365 email account, turning your inbox into a searchable resume database.

== Important Note on Outlook Versions ==
This guide specifically applies to users with '''Outlook 365 accounts''' (Office 365 Business or Personal). If you're using the standalone Outlook desktop app with a third-party email server, you’ll need a separate setup.

=== How to Identify Your Outlook Type ===
* If you log in at [https://outlook.com](https://outlook.com) and access your email there, you’re using Outlook 365.
* If you only use the desktop app with custom server settings, refer to our custom IMAP integration guide.

== Steps to Connect Outlook 365 to Tobu ==
# Log into your Tobu account.
# Navigate to '''Resume Sources''' and choose '''Add Email Account'''.
# Select '''Outlook/Office365''' from the list.
# Log in using your Microsoft credentials.
# Authorize read-only access to your inbox.

Once completed, Tobu begins scanning your Outlook inbox for resumes.

== Resume Detection and Parsing ==
* '''Tobu scans your email history''' to extract existing resumes.
* Going forward, Tobu checks your inbox every few minutes for new resumes.
* Resumes are parsed into searchable fields such as name, phone number, email, experience, and location.

== Sync Timing ==
* Historical extraction may take between '''30 minutes to 10 hours''' depending on volume.
* New resumes generally sync into Tobu within '''2 to 10 minutes''' on active inboxes.

== Maintaining Connection ==
* If your Outlook session expires or logs you out, Tobu will notify you by email.
* Simply re-authenticate to resume syncing — your data will not be lost.

== Multiple Accounts and Deduplication ==
* You can link multiple Outlook accounts to Tobu.
* Tobu automatically removes duplicates — only one version of each resume is stored.

Email-sync-frequency-and-intervals-in-tobu

2025-08-11T21:28:24Z

Hellobharadwaj: Created page with "= Email Sync Frequency and Intervals in Tobu = Tobu is designed to continuously sync your email inbox to keep your resume database current. This article explains how Tobu handles syncing both historical and new resumes, and what to expect in terms of timing and delays. == Historic Sync (Initial Connection) == When you first connect an email account to Tobu, it performs a one-time historic sync to extract all resumes from your past inbox history. * '''Time Required''':..."

= Email Sync Frequency and Intervals in Tobu =

Tobu is designed to continuously sync your email inbox to keep your resume database current. This article explains how Tobu handles syncing both historical and new resumes, and what to expect in terms of timing and delays.

== Historic Sync (Initial Connection) ==
When you first connect an email account to Tobu, it performs a one-time historic sync to extract all resumes from your past inbox history.

* '''Time Required''': Between '''30 minutes to 10 hours'''
* '''Factors Influencing Sync Time''':
** Total number of resumes in the inbox
** Size and volume of email history
** Number of email accounts linked simultaneously

Typically, if you’re linking a Gmail or Outlook account with up to 2 years of resume traffic, resumes begin appearing in your Tobu dashboard within 1–2 hours. However, in company-wide setups where multiple accounts are linked at once, the process may take longer as data is processed in parallel.

== Ongoing Sync (Real-Time Resume Detection) ==
After the historical sync is complete, Tobu automatically switches to live syncing.

* '''Resume-heavy inboxes''': New resumes typically appear in Tobu within '''2 to 10 minutes'''
* '''Low-activity inboxes''': Sync may occur every '''2 to 4 hours'''

This smart syncing system is designed to optimize resource usage. Email accounts with frequent resume traffic are prioritized with higher sync frequency, while low-activity accounts are checked less often to conserve load.

== Continuous Background Sync ==
Tobu runs sync operations in the background. There’s no manual trigger required.

* All resumes that arrive in your inbox will be automatically picked up
* Resumes will be parsed and indexed in your Tobu dashboard shortly after arrival

If you notice a delay, it’s usually due to low resume volume on that particular email account.

Resume-limits-in-tobu

2025-08-11T21:26:36Z

Hellobharadwaj: Created page with "= Resume Limits in Tobu = Tobu accounts are structured around a '''resume limit''', which defines how many unique resumes you can store and manage in your private database. It works similarly to how Google Drive or Dropbox offer storage caps — but instead of megabytes, Tobu counts '''unique resumes'''. == What Is a Resume Limit? == * A resume limit is the '''maximum number of unique resumes''' your account can store. * Duplicates are automatically merged and '''do no..."

= Resume Limits in Tobu =

Tobu accounts are structured around a '''resume limit''', which defines how many unique resumes you can store and manage in your private database. It works similarly to how Google Drive or Dropbox offer storage caps — but instead of megabytes, Tobu counts '''unique resumes'''.

== What Is a Resume Limit? ==
* A resume limit is the '''maximum number of unique resumes''' your account can store.
* Duplicates are automatically merged and '''do not''' count against your limit.
* Resume limits are '''not monthly caps''' — they refer to your total resume database size.

For example, if your plan allows 25,000 resumes, you can store and search from up to 25,000 '''unique''' resumes extracted from all connected sources (email, desktop, WhatsApp, cloud).

== Available Resume Limit Tiers ==
Tobu supports the following resume database sizes, which you can choose during sign-up or upgrade later:
* 5,000 resumes
* 10,000 resumes
* 25,000 resumes
* 50,000 resumes
* 100,000 resumes
* 250,000 resumes
* 500,000 resumes
* 1,000,000 resumes

Resume limits can be increased at any time on a '''prorated basis''', and '''no changes are made without explicit approval'''.

== What Happens When You Hit the Limit? ==
* Resume syncing '''pauses''' automatically — no auto-upgrades.
* You’ll receive a notification to either:
** Upgrade to the next resume tier
** Manually delete older or irrelevant resumes to free up space
* You’ll still be able to '''search and download''' all resumes already in your database.

== Cleaning Up Your Database ==
You can choose to:
* '''Mass-delete''' irrelevant resumes by date, keyword, or source
* '''Export''' your resume database (Excel or ZIP) before cleanup

This gives you full control without forcing an upgrade.

== Free Trial and Subscription Plans ==
* During the '''free trial''', you can sync up to '''3 months of recent email history''' to test Tobu's extraction and parsing quality.
* Subscription plans come in '''Silver and Gold tiers''', which define features, not resume count. Resume limits are '''add-ons''' and scale independently.

== Your Data is Yours ==
* Tobu does not share or sell resume data.
* If you cancel your subscription (after a minimum 6-month period), all data is returned to you in two formats:
** A ZIP file of raw resumes
** An Excel sheet of parsed candidate data
* After delivery, all your data is permanently deleted from our systems.

Increase-reply-rates-with-bulk-emails

2025-08-08T13:14:49Z

Hellobharadwaj: Created page with "= How to Increase Reply Rates and View Candidate Responses in Tobu = This article covers how to boost your email reply rates when sending bulk emails in Tobu and how to manage and view the replies you receive. == Ensuring Your Emails Are Delivered Successfully == * Before sending out your first bulk mailer, configure your DNS settings to ensure that email servers recognize Tobu as an authorized sender. * Set up SPF, DKIM, and DMARC records on your domain to prevent you..."

= How to Increase Reply Rates and View Candidate Responses in Tobu =

This article covers how to boost your email reply rates when sending bulk emails in Tobu and how to manage and view the replies you receive.

== Ensuring Your Emails Are Delivered Successfully ==
* Before sending out your first bulk mailer, configure your DNS settings to ensure that email servers recognize Tobu as an authorized sender.
* Set up SPF, DKIM, and DMARC records on your domain to prevent your emails from going to spam. Instructions for setting these up can be found in separate articles.

== Volume and Frequency of Emails ==
* Bulk mailing works on volume. It’s common in marketing that you need to send a large number of emails to receive a reasonable number of responses.
* On average, open rates for bulk emails in Tobu are around 30-40%, which is higher than many standard marketing tools.

== Crafting the Email Content ==
* Make sure your emails are personalized. Use merge tags like the candidate’s first name to make the message feel more human.
* Avoid typos and ensure your emails don’t sound robotic. Well-crafted, direct, and concise emails tend to get better responses.

== Sending Follow-Ups ==
* Often, a single email is not enough. Plan to send follow-up emails over a period of time. You can start with more frequent follow-ups and then reduce frequency.
* Tobu has an option to exclude candidates you’ve recently emailed, so you don’t repeatedly send to the same people too often.

== Viewing and Managing Replies ==
* Once candidates start replying, their responses will come directly to your configured email account.
* You can also view these responses in Tobu and track which candidates have replied. The system will automatically match replies to existing profiles and update any new information.

== Summary ==
* Set up your DNS records to ensure deliverability.
* Personalize emails and avoid errors to improve open rates.
* Send follow-ups and use Tobu’s options to manage frequency and avoid repetition.
* Track replies directly in Tobu and keep your candidate database updated.

Extracts-in-Tobu

2025-08-08T13:12:55Z

Hellobharadwaj: Created page with "= Extracts in Tobu = This article explains the "Extracts" section in Tobu, where you can find and download bulk exports of resumes and related data. == What Is the Extracts Section? == * The Extracts section is located on the left-hand side menu in Tobu. * It is used for accessing any bulk exports of resumes. Whenever you perform a large export—like pulling a group of resumes into an Excel sheet or downloading raw resume files—these downloads will appear in the Ext..."

= Extracts in Tobu =

This article explains the "Extracts" section in Tobu, where you can find and download bulk exports of resumes and related data.

== What Is the Extracts Section? ==
* The Extracts section is located on the left-hand side menu in Tobu.
* It is used for accessing any bulk exports of resumes. Whenever you perform a large export—like pulling a group of resumes into an Excel sheet or downloading raw resume files—these downloads will appear in the Extracts tab.

== Types of Extracts ==

=== 1. Bulk Search Result Exports ===
* When you search for candidates and select up to 25 resumes, you can download them directly from your browser as an Excel sheet or zip file of resumes.
* If you select more than 25 resumes, the export will appear in the Extracts tab as a downloadable link.

=== 2. Daily Auto-Generated Extracts ===
* Tobu automatically creates a daily extract summarizing new resumes received or uploaded in the past 24 hours.
* These daily extracts are also found in the Extracts tab and can be downloaded as Excel sheets.

=== 3. Full Database or Custom Extracts ===
* Administrators can request a full database extract or a custom extract (e.g., all resumes from the past three years).
* This must be requested by contacting the Tobu team directly. Once generated, these extracts will appear in the Extracts tab for download.

== Important Notes ==
* All extracts remain available in Tobu for two weeks. After that period, they are automatically deleted.
* Make sure to download any important extracts within this two-week window.

Send-bulk-emails-in-tobu

2025-08-08T13:10:52Z

Hellobharadwaj: Created page with "= How to Send Bulk Emails in Tobu = This article explains how to use the bulk email feature in Tobu to send emails to multiple candidates at once. You can select candidates from search results, personalize the emails, and send up to 1,000 emails per day from a single email account. == Step 1: Perform a Candidate Search == * Start by performing a search based on your criteria (e.g., job title, location, experience level). * For example, if you are looking for sales mana..."

= How to Send Bulk Emails in Tobu =

This article explains how to use the bulk email feature in Tobu to send emails to multiple candidates at once. You can select candidates from search results, personalize the emails, and send up to 1,000 emails per day from a single email account.

== Step 1: Perform a Candidate Search ==
* Start by performing a search based on your criteria (e.g., job title, location, experience level).
* For example, if you are looking for sales managers in New York with 3-5 years of experience, enter those criteria into the search fields.

== Step 2: Select Candidates for the Bulk Email ==
* Once you have your search results, select the candidates you want to email.
* You can select up to 1,000 candidates in one go. Use the selection box at the top to specify how many candidates you want to include.

== Step 3: Compose the Bulk Email ==
* After selecting your candidates, click on the '''Email''' button at the top.
* You can either choose a saved template or write a new email from scratch.
* Tobu allows you to personalize each email using placeholders such as the candidate's first name, last name, current job position, and more. This makes each email feel more personalized.

== Step 4: Sending and Receiving Replies ==
* Once you finalize your email, send it out. Emails will be sent from your configured email account, and candidates will reply directly to that account.
* When a candidate replies, Tobu will capture the response and link it to the candidate's profile. If a candidate sends a new resume, Tobu will check for duplicates and update the profile accordingly.

== Additional Notes ==
* You can send up to 1,000 emails per day from a single email account in Tobu.
* Ensure you are within these limits to avoid any sending restrictions.

Set-up-new-user-in-Tobu

2025-08-08T13:09:31Z

Hellobharadwaj:

= How to Set Up a New User in Tobu =

This article assumes you are already a Tobu user and want to invite teammates—such as colleagues or managers from your company—into Tobu. We will cover how to send an invitation, set a basic access level, and what the invited user needs to do to accept.

== Default Access Levels in Tobu ==
By default, Tobu offers four access levels:
* **Administrator** – Full permissions, including adding new users, viewing company-level reports, and configuring access roles.
* **Recruiter** – Can perform most standard functions like searching resumes and managing candidates.
* **Interviewer** and **Manager** roles can be customized in a separate article.

== Step 1: Open the Invite User Menu ==
* On the left-hand side menu, click on '''Invite User'''.
* This will open the invitation interface.

== Step 2: Enter the Teammate’s Email ==
* In the '''Invite a Teammate''' box, enter the email address of the colleague you want to invite.

== Step 3: Assign an Access Level ==
* Select the user’s access level (either '''Administrator''' or '''Recruiter'''). By default, new users are set as Recruiters.

== Step 4: Send the Invitation ==
* Click on '''Send Invitation'''.
* The invited teammate will receive an email with instructions to join Tobu.

== Step 5: Accepting the Invitation ==
* The invited user will receive an email from Tobu indicating that they have been invited to join your company’s Tobu account.
* They will need to open the email and click on the invitation link to accept.
* Note: Each email account can only be associated with one Tobu user. For example, if you log in with `abc@example.com`, that email can only be linked to one Tobu user profile.

== Important: One-to-One Email Linking ==
* If you want to link multiple email accounts to Tobu, each email must be invited as a separate user.
* Ensure the invited user is not already logged into a different Tobu account when accepting the invitation.
* If they are logged in as another user, they should log out first or use a different browser/incognito mode to accept the new invitation.

== Additional Notes ==
* Most users will be either Administrators or Recruiters. For detailed instructions on customizing and configuring additional access levels, see the article '''[[Configure Access Levels for Different Roles in Tobu]]'''.

Set-up-new-user-in-Tobu

2025-08-08T13:07:27Z

Hellobharadwaj: Created page with "= How to Set Up a New User in Tobu = This article assumes you are already a Tobu user and want to invite teammates—such as colleagues or managers from your company—into Tobu. We will cover how to send an invitation and set a basic access level. Customizing detailed access roles will be covered in a separate article. == Default Access Levels in Tobu == By default, Tobu offers four access levels: * **Administrator** – Full permissions, including adding new users, v..."

= How to Set Up a New User in Tobu =

This article assumes you are already a Tobu user and want to invite teammates—such as colleagues or managers from your company—into Tobu. We will cover how to send an invitation and set a basic access level. Customizing detailed access roles will be covered in a separate article.

== Default Access Levels in Tobu ==
By default, Tobu offers four access levels:
* **Administrator** – Full permissions, including adding new users, viewing company-level reports, and configuring access roles.
* **Recruiter** – Can perform most standard functions like searching resumes and managing candidates.
* **Interviewer** and **Manager** roles can be customized, but for this article, we will focus on inviting users as either Administrators or Recruiters.

== Step 1: Open the Invite User Menu ==
* On the left-hand side menu, click on '''Invite User'''.
* This will open the invitation interface where you can add a teammate.

== Step 2: Enter the Teammate’s Email ==
* In the '''Invite a Teammate''' box, enter the email address of the colleague you want to invite.

== Step 3: Assign an Access Level ==
* Before sending the invitation, select the user’s access level.
* You can choose either '''Administrator''' or '''Recruiter'''. By default, the system sets new users as Recruiters.

== Step 4: Send the Invitation ==
* Click on '''Send Invitation''' to invite the user.
* The invited teammate will receive an email with instructions to join Tobu.

== Additional Notes ==
* Most users will be either Administrators or Recruiters. Detailed instructions on customizing and configuring access levels will be covered in the article '''[[Configure Access Levels for Different Roles in Tobu]]'''.

Import-Resumes-From-Desktop-Into-Tobu

2025-08-08T13:05:54Z

Hellobharadwaj: Created page with "= How to Import Resumes from Desktop Folders into Tobu = This article explains how to use Tobu Desktop to import resumes from folders on your computer. You can select a top-level folder, and Tobu will automatically scan and import resumes while skipping non-resume files. == Step 1: Download Tobu Desktop == # Visit '''[https://tobu.ai/download tobu.ai/download]'''. # Download the Tobu Desktop application for your operating system (Windows or Mac). == Step 2: Select a F..."

= How to Import Resumes from Desktop Folders into Tobu =

This article explains how to use Tobu Desktop to import resumes from folders on your computer. You can select a top-level folder, and Tobu will automatically scan and import resumes while skipping non-resume files.

== Step 1: Download Tobu Desktop ==
# Visit '''[https://tobu.ai/download tobu.ai/download]'''.
# Download the Tobu Desktop application for your operating system (Windows or Mac).

== Step 2: Select a Folder to Sync ==
* After installation, open Tobu Desktop and log in with your Tobu credentials.
* Use the '''Add Folder''' option to choose a top-level folder from your computer.
** For example, if you have a folder named "Resumes" with multiple subfolders organized by client or job opening, just select the main "Resumes" folder.

== Step 3: Automatic Resume Scan and Import ==
* Tobu Desktop will automatically scan through all subfolders and identify only the resumes (PDF, DOCX, etc.).
* It will skip non-resume files such as Excel sheets or other documents.
* Once identified, all resumes are uploaded into your Tobu platform under your logged-in account.

== Step 4: Duplicate Handling and Resume Parsing ==
* Tobu will handle duplicates automatically based on email or other identifiers.
* After upload, resumes will be parsed for key details like name, email, phone number, and other standard fields.

== Additional Option: Uploading Archived Files ==
* Tobu Desktop also supports uploading archived email files in MBOX or PST format.
* Use the option in the top-right corner to upload these archived files.
* Tobu will extract resumes from these archives and automatically upload them to your account.

== Accessing Uploaded Resumes ==
* Once uploaded, you can access and search through all imported resumes on Tobu’s web interface.
* All key details will be parsed and available for search and filtering.

== Related Screenshots ==
[[File:Upload_Candidates_Tobu.png|thumb|center|600px|Upload Candidates popup for selecting folders and uploading resumes.]]
[[File:Candidate_List_Tobu.png|thumb|center|600px|Candidate List view showing imported resumes from desktop folders.]]

Merge-Excel-Data-LinkedIn-ATS-Tobu

2025-08-07T20:59:01Z

Hellobharadwaj: /* How to Merge Excel Data from LinkedIn and Other ATS Systems into Tobu */

= How to Import Excel Data from LinkedIn and Other ATS Systems into Tobu =

This article explains how to mass upload candidates into Tobu from Excel sheets, including data from LinkedIn and other recruitment systems. You will learn how to use the '''Mass Upload Candidate Template''', match column headings, and ensure existing candidate profiles are updated automatically.

== Step 1: Download the Mass Upload Template ==
# Navigate to the '''Upload Candidates''' section.
# At the bottom, click '''Mass Upload Candidates Template'''.
# This will download an Excel file containing all column headings required by Tobu.

'''All available columns in the template are:'''
<pre>
Candidate Name
Email
Phone No
Resume Received On
Resume Source
Current Job Position
Current Employer
Current Location
Years of Work Experience
Education
Age of Candidate
Key Skills
Rank
Filename
First Name
Last Name
Current City
Current State
Current Country
College Attended
Age of Resume
Comments
Education Highlights
All Work Stints
Tobu Profile Link
Date of Birth
Nationality
Linkedin Profile Link
File URL
Industry
</pre>

== Step 2: Populate the Template ==
* Fill in your candidate data in the relevant columns.
* Ensure column headings match exactly — do not rename them.
* For '''Resume Source''', enter where the candidate data came from (e.g., LinkedIn, Indeed, Recruitment Agency Name).
* Optional: Populate '''custom fields''' (if your company has added them).
** Custom fields are unique to your organization and can be added '''only once''' by the Tobu team.
** Once added, they cannot be deleted, but more can be added in the future.

== Step 3: Upload the Data into Tobu ==
# In the '''Candidate List''' view, click '''Add''' (see second image).
# In the '''Upload Candidates''' popup:
## Select at least one '''Source'''.
## Click '''Upload Resumes'''.
## Hold Shift to select multiple files (doc, docx, pdf, rtf) — max 5 MB per file.
# While this upload section is normally used for adding raw resume files, it can also be used to upload the Excel sheet you have just populated.
# We recommend uploading Excel sheets with up to '''10,000 entries''' in one shot.
# If you have more than 10,000 entries, split your data into multiple spreadsheets and upload them separately.
# If you want Tobu to detect resume files automatically, check '''Auto Identify Resumes'''.

== Step 4: How Tobu Matches and Updates Candidates ==
* If the candidate '''already exists''' in your database, Tobu will match and update the profile.
* Matching happens in this order:
# '''Email'''
# '''Phone Number'''
# '''Filename''' (if no email or phone number is provided)

== Step 5: Tips for Importing from Other Recruitment Systems or ATS ==
* Export your data into Excel, match it to Tobu’s template, and upload.
* Populate '''custom fields''' if you want to mass update specific organization-related information.
* This method is ideal for bulk updates or importing legacy data.

== Related Screenshots ==
[[File:Upload_Candidates_Tobu.png|thumb|center|600px|Upload Candidates popup where you select source, enable Auto Identify, and upload resumes.]]
[[File:Candidate_List_Tobu.png|thumb|center|600px|Candidate List view where you click the Add button to open the Upload Candidates popup.]]

Merge-Excel-Data-LinkedIn-ATS-Tobu

2025-08-07T20:55:59Z

Hellobharadwaj: /* Step 3: Upload the Data into Tobu */

= How to Merge Excel Data from LinkedIn and Other ATS Systems into Tobu =

This article explains how to mass upload candidates into Tobu from Excel sheets, including data from LinkedIn and other recruitment systems. You will learn how to use the '''Mass Upload Candidate Template''', match column headings, and ensure existing candidate profiles are updated automatically.

== Step 1: Download the Mass Upload Template ==
# Navigate to the '''Upload Candidates''' section.
# At the bottom, click '''Mass Upload Candidates Template'''.
# This will download an Excel file containing all column headings required by Tobu.

'''All available columns in the template are:'''
<pre>
Candidate Name
Email
Phone No
Resume Received On
Resume Source
Current Job Position
Current Employer
Current Location
Years of Work Experience
Education
Age of Candidate
Key Skills
Rank
Filename
First Name
Last Name
Current City
Current State
Current Country
College Attended
Age of Resume
Comments
Education Highlights
All Work Stints
Tobu Profile Link
Date of Birth
Nationality
Linkedin Profile Link
File URL
Industry
</pre>

== Step 2: Populate the Template ==
* Fill in your candidate data in the relevant columns.
* Ensure column headings match exactly — do not rename them.
* For '''Resume Source''', enter where the candidate data came from (e.g., LinkedIn, Indeed, Recruitment Agency Name).
* Optional: Populate '''custom fields''' (if your company has added them).
** Custom fields are unique to your organization and can be added '''only once''' by the Tobu team.
** Once added, they cannot be deleted, but more can be added in the future.

== Step 3: Upload the Data into Tobu ==
# In the '''Candidate List''' view, click '''Add''' (see second image).
# In the '''Upload Candidates''' popup:
## Select at least one '''Source'''.
## Click '''Upload Resumes'''.
## Hold Shift to select multiple files (doc, docx, pdf, rtf) — max 5 MB per file.
# While this upload section is normally used for adding raw resume files, it can also be used to upload the Excel sheet you have just populated.
# We recommend uploading Excel sheets with up to '''10,000 entries''' in one shot.
# If you have more than 10,000 entries, split your data into multiple spreadsheets and upload them separately.
# If you want Tobu to detect resume files automatically, check '''Auto Identify Resumes'''.

== Step 4: How Tobu Matches and Updates Candidates ==
* If the candidate '''already exists''' in your database, Tobu will match and update the profile.
* Matching happens in this order:
# '''Email'''
# '''Phone Number'''
# '''Filename''' (if no email or phone number is provided)

== Step 5: Tips for Importing from Other Recruitment Systems or ATS ==
* Export your data into Excel, match it to Tobu’s template, and upload.
* Populate '''custom fields''' if you want to mass update specific organization-related information.
* This method is ideal for bulk updates or importing legacy data.

== Related Screenshots ==
[[File:Upload_Candidates_Tobu.png|thumb|center|600px|Upload Candidates popup where you select source, enable Auto Identify, and upload resumes.]]
[[File:Candidate_List_Tobu.png|thumb|center|600px|Candidate List view where you click the Add button to open the Upload Candidates popup.]]

Merge-Excel-Data-LinkedIn-ATS-Tobu

2025-08-07T20:52:30Z

Hellobharadwaj: Created page with "= How to Merge Excel Data from LinkedIn and Other ATS Systems into Tobu = This article explains how to mass upload candidates into Tobu from Excel sheets, including data from LinkedIn and other recruitment systems. You will learn how to use the '''Mass Upload Candidate Template''', match column headings, and ensure existing candidate profiles are updated automatically. == Step 1: Download the Mass Upload Template == # Navigate to the '''Upload Candidates''' section...."

= How to Merge Excel Data from LinkedIn and Other ATS Systems into Tobu =

This article explains how to mass upload candidates into Tobu from Excel sheets, including data from LinkedIn and other recruitment systems. You will learn how to use the '''Mass Upload Candidate Template''', match column headings, and ensure existing candidate profiles are updated automatically.

== Step 1: Download the Mass Upload Template ==
# Navigate to the '''Upload Candidates''' section.
# At the bottom, click '''Mass Upload Candidates Template'''.
# This will download an Excel file containing all column headings required by Tobu.

'''All available columns in the template are:'''
<pre>
Candidate Name
Email
Phone No
Resume Received On
Resume Source
Current Job Position
Current Employer
Current Location
Years of Work Experience
Education
Age of Candidate
Key Skills
Rank
Filename
First Name
Last Name
Current City
Current State
Current Country
College Attended
Age of Resume
Comments
Education Highlights
All Work Stints
Tobu Profile Link
Date of Birth
Nationality
Linkedin Profile Link
File URL
Industry
</pre>

== Step 2: Populate the Template ==
* Fill in your candidate data in the relevant columns.
* Ensure column headings match exactly — do not rename them.
* For '''Resume Source''', enter where the candidate data came from (e.g., LinkedIn, Indeed, Recruitment Agency Name).
* Optional: Populate '''custom fields''' (if your company has added them).
** Custom fields are unique to your organization and can be added '''only once''' by the Tobu team.
** Once added, they cannot be deleted, but more can be added in the future.

== Step 3: Upload the Data into Tobu ==
# In the '''Candidate List''' view, click '''Add''' (see second image).
# In the '''Upload Candidates''' popup:
## Select at least one '''Source'''.
## Click '''Upload Resumes'''.
## Hold Shift to select multiple files (doc, docx, pdf, rtf) — max 5 MB per file.
# If you want Tobu to detect resume files automatically, check '''Auto Identify Resumes'''.

== Step 4: How Tobu Matches and Updates Candidates ==
* If the candidate '''already exists''' in your database, Tobu will match and update the profile.
* Matching happens in this order:
# '''Email'''
# '''Phone Number'''
# '''Filename''' (if no email or phone number is provided)

== Step 5: Tips for Importing from Other Recruitment Systems or ATS ==
* Export your data into Excel, match it to Tobu’s template, and upload.
* Populate '''custom fields''' if you want to mass update specific organization-related information.
* This method is ideal for bulk updates or importing legacy data.

== Related Screenshots ==
[[File:Upload_Candidates_Tobu.png|thumb|center|600px|Upload Candidates popup where you select source, enable Auto Identify, and upload resumes.]]
[[File:Candidate_List_Tobu.png|thumb|center|600px|Candidate List view where you click the Add button to open the Upload Candidates popup.]]

Whatsapp-resume-integration

2025-08-03T17:58:22Z

Hellobharadwaj:

= WhatsApp Resume Integration =

Tobu can extract resumes received via WhatsApp.

== How It Works ==
* Link your whatsapp to backup on Google Drive
* Link Your Google Drive to Tobu
* Resumes are detected, parsed, and added to your database

See:
* [[https://docs.tobu.ai/whatsapp-setup|Setting Up WhatsApp Integration]]

Ats-add-on-features

2025-08-03T17:35:21Z

Hellobharadwaj: Created page with "= ATS Add-on Features = Tobu includes an optional ATS add-on. == Features == * Create jobs and publish to your career page * Track candidates across pipeline stages * Manage interviews linked to your calendar * Add client and company records See: * Creating a Job in ATS"

= ATS Add-on Features =

Tobu includes an optional ATS add-on.

== Features ==
* Create jobs and publish to your career page
* Track candidates across pipeline stages
* Manage interviews linked to your calendar
* Add client and company records

See:
* [[https://docs.tobu.ai/ats-job-creation|Creating a Job in ATS]]

Integrations

2025-08-03T17:34:50Z

Hellobharadwaj: Created page with "= Integrations = Tobu can integrate with: * Career pages (embed form) * ATS platforms * External recruiting tools Resumes extracted by Tobu can be pushed into other systems. See: * ATS Integration Guide"

= Integrations =

Tobu can integrate with:
* Career pages (embed form)
* ATS platforms
* External recruiting tools

Resumes extracted by Tobu can be pushed into other systems.

See:
* [[https://docs.tobu.ai/ats-integration|ATS Integration Guide]]

Security-and-privacy

2025-08-03T17:34:28Z

Hellobharadwaj: Created page with "= Security & Privacy = Tobu ensures your data is secure and private. == Data Protection == * GDPR compliant * Annual security audits * Encrypted storage == Data Ownership == Your data is yours. If you leave, it’s returned in Excel + ZIP, then removed. See: * Tobu Data Policy"

= Security & Privacy =

Tobu ensures your data is secure and private.

== Data Protection ==
* GDPR compliant
* Annual security audits
* Encrypted storage

== Data Ownership ==
Your data is yours. If you leave, it’s returned in Excel + ZIP, then removed.

See:
* [[https://docs.tobu.ai/data-policy|Tobu Data Policy]]

Subscription-and-plan-management

2025-08-03T17:34:05Z

Hellobharadwaj: Created page with "= Subscription & Plan Management = Tobu offers multiple subscription plans (Free Trial, Silver, Gold). == Key Features == * Monitor resume usage * Upgrade limits on demand * Cancel or downgrade anytime See: * Pricing & Plans"

= Subscription & Plan Management =

Tobu offers multiple subscription plans (Free Trial, Silver, Gold).

== Key Features ==
* Monitor resume usage
* Upgrade limits on demand
* Cancel or downgrade anytime

See:
* [[https://docs.tobu.ai/pricing-overview|Pricing & Plans]]

User-management

2025-08-03T17:33:07Z

Hellobharadwaj: Created page with "= User Management = Tobu supports multi-user workspaces for recruitment teams. == Roles == * Admin – Manage users, permissions, and settings * Team Member – Search and extract resumes == Actions == * Invite new users * Assign roles * Remove or suspend users See: * Adding New Users"

= User Management =

Tobu supports multi-user workspaces for recruitment teams.

== Roles ==
* Admin – Manage users, permissions, and settings
* Team Member – Search and extract resumes

== Actions ==
* Invite new users
* Assign roles
* Remove or suspend users

See:
* [[https://docs.tobu.ai/adding-users|Adding New Users]]

Email-campaigns-and-automation

2025-08-03T17:32:35Z

Hellobharadwaj: Created page with "= Email Campaigns & Automation = Tobu Gold Plan allows you to send bulk emails and auto-responses to candidates. == Features == * Create email templates * Send bulk campaigns * Enable automated responses for inbound resumes * Track open and click rates See: * Creating Email Templates"

= Email Campaigns & Automation =

Tobu Gold Plan allows you to send bulk emails and auto-responses to candidates.

== Features ==
* Create email templates
* Send bulk campaigns
* Enable automated responses for inbound resumes
* Track open and click rates

See:
* [[https://docs.tobu.ai/email-templates|Creating Email Templates]]

Resume-deduplication

2025-08-03T17:32:12Z

Hellobharadwaj: Created page with "= Resume Deduplication = Tobu automatically detects and removes duplicate resumes. == How It Works == * Each resume is matched by candidate details * Duplicate entries are flagged or merged * You can review deduplication logs See: * Managing Duplicate Resumes"

= Resume Deduplication =

Tobu automatically detects and removes duplicate resumes.

== How It Works ==
* Each resume is matched by candidate details
* Duplicate entries are flagged or merged
* You can review deduplication logs

See:
* [[https://docs.tobu.ai/deduplication-settings|Managing Duplicate Resumes]]

Resume-export-and-downloads

2025-08-03T17:31:37Z

Hellobharadwaj: Created page with "= Resume Export & Downloads = Tobu allows you to export resumes from your database in multiple formats. == Export Options == * Excel (parsed candidate data) * ZIP (raw resumes) Exports can be filtered by search criteria, date range, or source. See: * Exporting Resumes"

= Resume Export & Downloads =

Tobu allows you to export resumes from your database in multiple formats.

== Export Options ==
* Excel (parsed candidate data)
* ZIP (raw resumes)

Exports can be filtered by search criteria, date range, or source.

See:
* [[https://docs.tobu.ai/exporting-resumes|Exporting Resumes]]

Whatsapp-resume-integration

2025-08-03T17:31:16Z

Hellobharadwaj: Created page with "= WhatsApp Resume Integration = Tobu can extract resumes received via WhatsApp. == How It Works == * Forward resumes from WhatsApp to a linked email address synced with Tobu * Or enable WhatsApp direct integration (Gold Plan) * Resumes are detected, parsed, and added to your database See: * Setting Up WhatsApp Integration"

= WhatsApp Resume Integration =

Tobu can extract resumes received via WhatsApp.

== How It Works ==
* Forward resumes from WhatsApp to a linked email address synced with Tobu
* Or enable WhatsApp direct integration (Gold Plan)
* Resumes are detected, parsed, and added to your database

See:
* [[https://docs.tobu.ai/whatsapp-setup|Setting Up WhatsApp Integration]]

Google-drive-and-cloud-storage-integration

2025-08-03T17:30:47Z

Hellobharadwaj: Created page with "= Google Drive & Cloud Integration = Tobu can extract resumes stored in your cloud storage accounts. == Supported Cloud Services == * Google Drive * OneDrive * Dropbox == Setup == * Connect your account under "Resume Sources" * Select the folders where resumes are stored * Tobu syncs and parses resumes automatically See: * Connecting Google Drive"

= Google Drive & Cloud Integration =

Tobu can extract resumes stored in your cloud storage accounts.

== Supported Cloud Services ==
* Google Drive
* OneDrive
* Dropbox

== Setup ==
* Connect your account under "Resume Sources"
* Select the folders where resumes are stored
* Tobu syncs and parses resumes automatically

See:
* [[https://docs.tobu.ai/google-drive-setup|Connecting Google Drive]]

Desktop-integration

2025-08-03T17:30:18Z

Hellobharadwaj: Created page with "= Desktop Integration = Tobu can sync resumes directly from folders on your desktop or shared network drives. == Setup == * Install the Tobu Desktop (Windows or Mac) * Select folders containing resumes * Tobu scans these folders and all the subfolders just for the resumes and add them in bulk This allows you to capture resumes received outside email or cloud storage. See: * Installing Tobu Desktop"

= Desktop Integration =

Tobu can sync resumes directly from folders on your desktop or shared network drives.

== Setup ==
* Install the Tobu Desktop (Windows or Mac)
* Select folders containing resumes
* Tobu scans these folders and all the subfolders just for the resumes and add them in bulk

This allows you to capture resumes received outside email or cloud storage.

See:
* [[https://docs.tobu.ai/desktop-setup|Installing Tobu Desktop]]